The Sponsor Portal is your one-stop resource for all event-related information, including venue details, shipping instructions, attendee pass registration and the hotel reservation link
🌳 ENVIRONMENTALLY FRIENDLY EVENTS 🌳
Corinium is working hard to ensure that our events are as environmentally friendly as possible. We aim to reduce overall waste on-site at events over the coming years and are working closely with venues to do our part for the environment. We ask that our sponsors do the same.
Please consider your stand set-up and items/merchandise on-site at the event and where possible opt for the more environmentally friendly option i.e., re-use banners/signage, opt for non-plastic giveaways etc.
Meet the team
Emily Spence
Operations
emily.spence@coriniumgroup.com
Ana Maria Hernandez
Marketing
anamaria.hernandez@coriniumgroup.com
Kathleen Vitug
Production & Content
kathleen.vitug@coriniumgroup.com
Christos Hatzakis
Sales
christos.hatzakis@coriniumgroup.com
Important Dates
Meeting key deadlines is critical to the success of your team and the overall event. These dates ensure smooth coordination across operations, marketing, production, and logistics. Missing them can lead to delays, missed opportunities, or complications onsite. Please review and prioritize all important dates to help us deliver a seamless and successful experience for everyone involved.
ASAP
Company Overview & High-Resolution Logo Please email marketing your Company Overview (150–200 words) along with a high-resolution logo. Accepted formats include AI, EPS, or PDF for print, and JPG or PNG for digital use.
Wish List
Priority list of accounts/ companies for audience acquisition (can be sent in Excel, Word or by email)
September 24, 2025
Delegate List Release The delegate list will only be shared with sponsors once full sponsorship payment has been received by Corinium. Timely payment is essential to ensure access to this valuable information.
Seat Drop Confirmation (only applicable if in your contract)
We’ll confirm the timing of your seat-drop in advance. Please bring copies with you to the event or arrange for them to be shipped to arrive on time.
October 1st, 2025
Pre-Event Attendee List to be sent by Emily by EOD.
October 5th, 2025
Audio-Visual (AV) Orders
To request a power drop or any audio-visual equipment for your stand, such as a monitor, please submit your order via the link below.
AV ORDER FORM COMING SOON
Shipping Instructions Once your shipment has been dispatched, kindly forward the tracking number(s) to Emily Spence. For additional details, please refer to the shipping information guide
Please find below three video tutorial links. Click on Video 1, 2, or 3 to be redirected to the corresponding Eventspass instructional video. If you require further assistance, feel free to contact Crystal Gomez via email.
30 Second Ad Information
(If specified in your contract)
Please click the link below to access a PDF copy of the 30 Second AD information.
Seat Drop Information
(If specified in your contract)
Please click the link below to access a PDF copy of the seat drop instructions.
The standard space-only stand package includes an 8'x8' exhibit space, one rectangular table, two chairs, and complimentary Wi-Fi. If you have specific requests for tabletop setup, we’ll do our best to accommodate them. Please ensure that all materials and displays remain within the designated space and do not exceed a height of 10 feet (If specified in your contract).
Setup:
Tuesday, October 7th, 2025
Exhibitors may access their booths for setup between 6:30 PM and 8:30 PM.
All stands must be fully set up and ready by 7:40 AM for the arrival of conference delegates.
Event Timings:
Wednesday, October 8th, 2025
Registration & Light Breakfast: 8:00 am
Conference: 8:50am - 6:00pm
Thursday, October 9th, 2025
Registration & Light Breakfast: 8:00 am
Conference: 8:50am - 2:35 pm
Teardown:
Thursday, October 9th, 2025
All exhibitors must vacate their booths by 7:00 PM. Please note: Exhibitors are responsible for both the setup and breakdown of their own booths.
Shipping Information
Return Shipping Instructions:
Include a pre-paid return shipping label in your original package. After the event, your team is responsible for packing up your exhibit. Extra packing tape will be available onsite to help seal outgoing packages. Place sealed, labeled return shipments on your exhibit table after the event. Sponsors are responsible for arranging pickup and providing return shipping labels. All return shipments must be scheduled no later than October 10th, one day after the event.
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